Description
Who We Are
Black Engineers of Canada (BEC) is a Non for Profit Professional Organization geared towards providing a safe environment for Black Engineers where they can aspire and become a better version of themselves. We empower and uplift the Black Engineers community, including youth and aspiring engineers, by advocating for equitable opportunities, enhancing living conditions, and promoting mental health improvement. We achieve this through robust mentorship programs, impactful networking events, innovative educational initiatives, safe spaces for difficult conversations, and dedicated research efforts. We are committed to leveraging all our human and financial resources towards realizing a stronger, and more inclusive community.
The Job
We are searching for an HR Project Specialist (Volunteer) who will handle the key responsibilities outlined below by dedicating 5 - 10 hours weekly of volunteer time.
The HR Project Specialist (Volunteer) is responsible for revising and improving HR processes for efficiency and operational excellence as well as planning, coordinating, and delivering HR-related projects that improve HR processes, systems, and service delivery. The ideal candidate combines strong project management skills, HR operational knowledge, and systems/process improvement expertise to help drive efficiency, compliance, and a positive volunteer experience.
KEY RESPONSIBILITIES
HR Project Management
- Plan, manage, and deliver HR projects from initiation through completion (e.g., HRIS implementations, policy updates, program rollouts).
- Develop project plans, timelines, milestones, and deliverables in collaboration with HR and business stakeholders.
- Track project progress, risks, dependencies, and issues; escalate as required.
- Coordinate cross-functional teams and departments.
- Prepare project updates, reports, and presentations for HR leadership.
HR Process Improvement
- Review and document existing HR processes (hire-to-exit, onboarding, performance, etc.).
- Identify inefficiencies, risks, and opportunities for automation or simplification.
- Design and implement improved HR workflows, controls, and standard operating procedures.
- Support continuous improvement initiatives using Lean, process mapping, or similar methodologies.
- Ensure HR processes align with employment legislation, internal policies, and best practices.
HR Systems & HRIS Support
- Support the implementation, configuration, and optimization of HR systems (HRIS, performance tools).
- Act as a liaison between HR users and IT or system vendors.
- Assist with system testing, data validation, user acceptance testing (UAT), and issue resolution.
- Maintain system documentation, user guides, and process manuals.
- Support HR reporting, dashboards, and data integrity initiatives.
Change Management & Communication
- Support change management activities related to HR projects and system changes.
- Develop communication materials, training content, and user support resources.
- Coordinate training sessions for HR team members and end users.
- Promote adoption of new HR processes and systems.
Requirements
Qualifications
- Interest in supporting community, social, or charitable initiatives.
- Bachelor’s degree in Human Resources, Business Administration, Project Management, or a related field.
- 1 – 5 years of experience in HR operations, HR project coordination, or HR systems support.
- Experience supporting HR projects such as HRIS implementations, process redesign, or program rollouts will be an added advantage.
- Strong understanding of core HR processes and employment lifecycle.
Benefits
- Opportunity to grow your professional network.
- Skill development in HR projects, processes, systems, and volunteer management.
- Opportunities for advancement and leadership within the organization.
- Experience that strengthens your resume and professional profile.
- Meaningful contribution to a purpose-driven mission.
Ready to Join Us:
If you're excited about this opportunity, able to commit up to 5 - 10 hours weekly for the next one year, please submit your resume to HR@blackengineers.ca. Indicate the volunteer role that you are applying for as the subject of the email.
